Exchange Mail Server Alternative

SmarterMail is a powerful, business-grade email server that gives you everything you’d expect from Microsoft Exchange—email, calendars, contacts, and more—but without the big price tag or complexity. It’s perfect for businesses that want professional communication tools without going all-in on Microsoft 365 or Google Workspace.

Both versions of SmarterMail give you a solid, business-grade email server—but Enterprise goes several steps further for organisations that need advanced collaboration tools and Microsoft Exchange-level features.

SmarterMail Professional – Great for small teams or basic business email

Email, calendars, contacts, tasks, and notes
Webmail access with a modern, responsive interface
Standard anti-spam and anti-virus protection
POP, IMAP, SMTP support for desktop and mobile email clients
Basic collaboration features like calendar sharing
Ideal for businesses that want a secure, reliable email platform but don’t need all the bells and whistles

SmarterMail Enterprise – Best for larger teams and Exchange-level functionality

Everything in Professional, plus:
MAPI support – full Outlook integration (just like Exchange)
Exchange Web Services (EWS) – supports Apple Mail, Mac Calendar, etc.
Exchange ActiveSync (EAS) – native syncing for mobile devices
Team Chat – internal instant messaging across your business
Video Meetings – built-in video conferencing and screen sharing
File Storage & Sharing – share documents securely without third-party tools
Domain and user-level archiving, custom reporting, and more enterprise-grade controls

SmarterMail is ideal for:

Small to mid-sized businesses
Web hosts or IT providers managing email for clients
Anyone who wants full control over their email system

Whether you’re running your own server or using a hosted setup, SmarterMail scales with you.

Absolutely. SmarterMail supports mobile sync for email, contacts, and calendars through protocols like ActiveSync, Exchange Web Services (EWS), and CalDAV/CardDAV. So your team can stay connected, even on the go.

Yes! SmarterMail has migration tools for Exchange, Google Workspace, IMAP servers, and more. We can help guide you through the switch without disrupting your business.

Not much! If you're managing your own server, a bit of IT knowledge helps—but for most users, the webmail interface is simple and modern.

Yes! SmarterMail includes built-in security features like:

SSL/TLS encryption
Two-step authentication
Brute-force attack detection
Domain and user-level anti-spam settings
It’s designed with security in mind, while still being easy to manage.

Plenty! Even the standard editions come with:

Email, contacts, tasks, and calendars
Webmail access (it works great on mobile too)
Spam filtering and anti-virus/anti-malware tools
Team chat, file storage, and collaboration tools
Support for Exchange ActiveSync, MAPI, IMAP, POP, and SMTP

It works well with email clients like Outlook, Apple Mail, and Thunderbird—and also integrates with mobile devices natively.

No, you don’t have to renew it every year—SmarterTools licences are perpetual, which means once you’ve bought it, it’s yours to use forever.

However, to keep getting updates and support, you’ll need to renew your Maintenance and Support, which lasts for 12 months.

Renewing Maintenance and Support gives you:

Access to the latest features and improvements
Security patches and performance updates
Technical support from SmarterTools

If you let your Maintenance and Support lapse and want to renew later, SmarterTools charges a reinstatement fee to bring your licence back up to date. This can make it more expensive than just renewing on time each year. Servertastic makes it easy to enable auto-renewals so your maintenance and support never expires.